Inventory Management System
A web-based inventory and order management platform with real-time stock valuation, low-stock alerting, top-seller analytics and role-based access. Built to replace spreadsheet-driven stock control and cut the discrepancies that come with it.
−85%
Stock discrepancies
Reduction in recorded-versus-actual stock mismatches after rollout.
$52,450
Stock value tracked
Live inventory valuation surfaced on the dashboard in the reference deployment.
1,252
Daily order volume
Orders processed per day in the reference deployment.
Project overview
Almost every growing distribution business runs on a spreadsheet for longer than it should. It works until two people edit it at once, or until stock is counted in one place and sold in another, and then the numbers quietly stop matching reality. By the time the discrepancy is visible in a stock take, months of decisions have been made on bad data. This platform was built to replace that spreadsheet: one authoritative stock position, updated in real time, visible to everyone who needs it at the level of detail their role warrants.
The problem
Stock levels lived in spreadsheets that multiple people edited independently, producing persistent discrepancies between recorded and actual inventory. There was no low-stock alerting, no reliable view of what was selling, and no way to give warehouse staff, sales and management appropriately different levels of access.
How we built it
Our approach on this project
- 1
One authoritative stock position
Every movement — receipt, sale, return, adjustment — writes to a single ledger, so the current stock figure is derived rather than manually maintained. This is the change that eliminates spreadsheet drift.
- 2
Real-time updates over WebSocket
Stock changes push to connected clients immediately, so a salesperson quoting availability and a warehouse operator picking an order are looking at the same number at the same moment.
- 3
Analytics that drive decisions
D3.js dashboards surface stock valuation, order velocity and top sellers — the inputs to reorder decisions — rather than generic charts nobody acts on.
- 4
Role-based access control
Warehouse, sales, finance and management each see a scoped view. Cost prices and margin data, in particular, are restricted rather than exposed to everyone with a login.
- 5
Service-oriented architecture
Catalogue, orders, stock and reporting were separated into independently scalable services so the platform can grow with transaction volume and additional locations.
Engineering detail
Challenges we hit, and how we solved them
!Challenges
- Real-time inventory updates
- Complex data visualization
- Multi-user access control
- Scalable architecture
✓Solutions
- Implemented WebSocket for real-time data
- Used D3.js for charts and graphs
- Built role-based permissions
- Designed microservices architecture
Technologies
Tech stack used
Features
Key features implemented
Real-time stock value tracking ($52,450)
Daily order monitoring (1,252 orders)
Product count dashboard (320 products)
Low stock alerts (12 items)
Top-selling items analytics (Power Drill - 248 sales)
Inventory overview charts
Recent orders tracking
Order status management
What the client received
Web application with real-time inventory dashboard
Stock valuation, order volume and product count reporting
Configurable low-stock alerting
Top-selling item and inventory movement analytics
Order management with status tracking
Role-based permissions across warehouse, sales, finance and management
Results
Reduced stock discrepancies by 85%
Improved order processing time
Better inventory forecasting
Used by multiple businesses
Services used
The capabilities behind this project
Need something similar? These are the services this build drew on.
Questions about this project
Can this replace our existing billing or Tally workflow?
It can either replace it or sit alongside it. Most businesses start by syncing the platform with their existing billing software through an API so accounting continues uninterrupted, then migrate more of the workflow over once the stock ledger has proven itself.
Does it support multiple warehouses or branches?
Yes. Stock is tracked per location with inter-branch transfers recorded as movements, so each branch has its own position and management sees the consolidated view.
How long does an inventory system take to deploy?
This build ran six months including analytics and role-based access. A focused stock-and-orders deployment without custom analytics typically takes ten to sixteen weeks, plus a data migration window sized to how clean the existing spreadsheets are.
More work